HR Services

HR Assistance Services Overview

How Do You Keep Up With Hr Trends, News And Benefits Administration Information?

  • Keeping track of regulations and benefits trends and ensuring your company remains compliant can be difficult, costly and time-consuming. Never miss a beat with our benchmark information, news on legislation changes and open enrollment information. Our up-to-date documents will save you time and keep you in the loop.

How Do You Keep Up With Hr Trends, News And Benefits Administration Information?

  • Tackle your mounting employee communication concerns with customizable benefits announcements, employee newsletters and presentations.

Is Your Employee Handbook Up To Date?

  • Failing to keep an employee handbook updated is consistently one of the top mistakes employers make with their handbooks. Let us help you make sure your handbook is updated to properly reflect legislation and organization changes.

MyWave Connect

Our MyWave Connect client portal offers you resources for benefits administration, compliance updates, employee communications, and legislative developments. Content is posted to your portal automatically based on the parameters that you set, so you’ll always see the most relevant and up-to-date information. If you are already an Everett Callahan Insurance Agency client, click here to log in.

HRConnection

HRConnection is a self-service portal that allows you to communicate with employees. It enables them to make their own benefits elections, enter time off requests, and provides a space for you to post company policies, announcements and updates. If you are already an Everett Callahan Insurance Agency client, click here to log in.

MyWave Osha Occupational Safety Resources

What is MyWave® OSHA?

MyWave OSHA is provided by Everett Callahan Insurance Agency to give you a fast and convenient way to input and update OSHA recordable incidents. MyWave OSHA contains user-friendly technology that allows you to create the OSHA Form 300 (Log of Work-Related Injuries and Illnesses), OSHA Form 300A (Summary of Work-Related Injuries and Illnesses), and the OSHA Form 301 (Injury and Illness Report). Additionally, you’ll be able to identify problem areas and spot trends by doing a statistical analysis of the information contained in the required OSHA forms.

1. Finding MyWave OSHA

  • Log in to your MyWave® Portal.
  • On the toolbar of your MyWave Portal, simply select “MyWave OSHA.”
  • 2. Complete Company Setup Process

    • From the MyWave OSHA menu, choose the “Company Setup” option.
    • From the “Company Setup” page, select the “Add Division” button.
    • From the “Add Division” page, simply enter all the information as it pertains to one of your company’s divisions, and choose “Save.” This action will take you back to the “Company Setup” page. Remember: From OSHA’s standpoint, a division is a physical location.

    A note about calculating Annual Work Hours: The formula for Annual Work Hours is: (Average number of employees) X (40 hours/wk) X (50 wks/year)

    So if you have100 employees, the Annual Work Hours would be 200,000.

    A note about entering SIC and NAICS codes: Click the grey “…” (browse) button to enter the SIC and NAICS codes. If you know the code, simply type it into the keyword box. If you do not know the code, click the “Search” drop-down box, select “Description,” and fill in a brief description (e.g., plumbing). This will provide a listing of code options to select from. If you are unable to locate the correct code, contact Everett Callahan Insurance Agency for assistance.

    • Back at the “Company Setup” page, select the division name you’ve just entered – it should now be a hyperlink.
    • Selecting a division name will populate the “Company Setup” page with division-specific information. This allows you to enter annual work hours and the average number of employees for that division, for a specific year. You can also enter details about each individual department. (Note: This information is required.)
    • Each time you select the “Add Hours” or “Add Department” buttons, enter the applicable information, and select “Save,” it will take you back to this division-specific page.
    • Once you have entered annual work hours, average number of employees (for the years that you will be entering recordable incidents), and all the departments that make up a division, you have successfully completed this record. Repeat the process of adding divisions by choosing the “Add Division” button until you’ve added all the divisions that make up your company.

    3. Entering OSHA Recordable Incidents (Note: Company setup must be completed first.)

    • From the MyWave OSHA menu, choose the “Update OSHA Log” option.
    • Select the “New Log Entry” button.
    • From the “Update Your OSHA Log” page, fill in all the fields as they relate to the OSHA recordable incident. Choose any additional forms. Select “Next” to complete the “OSHA
      Form 300.” Or, continue to the “OSHA Form 301” if you are NOT also submitting the recordable as a workers’ compensation claim. When you have entered all necessary information, select “Finish.”
    • This will take you back to the “Update OSHA Log” page, where you’ll be able to add or edit OSHA recordable incidents by selecting the appropriate action button at the right side of the page.

    FYI: If you elected to complete an OSHA Form 301, a “Preview” button will appear on the MyWave OSHA home page next to that OSHA recordable incident. Clicking the “Preview” button will open up a printable PDF file of that form.

    4. Creating the OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and OSHA

      Form 300A (Summary of Work-Related Injuries and Illnesses)
    • From the MyWave OSHA menu, choose the “Forms” option.
    • This will take you to the “OSHA Forms” page. Simply select the form or forms, the division, the year of the form you wish to create, and a sort order. Select “Create Forms” and a printable PDF file of the form you selected will be created.

    FYI: OSHA may request the current year’s Log of Work-Related Injuries and Illnesses, and up to five previous years’ worth of logs. Also note that by entering OSHA recordable incidents that occurred prior to 2002, you’ll have the ability to create OSHA 200 forms.

    5. Creating Analysis Reports from the Data Contained Within the Log(s) of Work-Related Injuries and Illnesses

    • From the MyWave OSHA menu, choose the “Reports” option.
    • This will take you to the “Create OSHA Report” page. Simply select the report you want to create, the division(s) you want included in your report, and the time period. Clicking “Create Report” will bring up a printable PDF file of the report(s) you selected.

    Please note: In order for the Analysis Reports to accurately compare company incident rates against national averages, the correct SIC and NAICS codes must be entered for each division.

    Safety and Compliance

    Launch Your Safety Program

    Safety programs are not only the responsibility of your supervisor or safety manager – everyone must take part to keep the workplace free from hazards. Lots of work goes on behind the scenes to make your job as safe as possible, but there are also some things you can do to take accident prevention into your own hands.

    Safety is important because nothing less than the future of your family is at stake. They are counting on you to provide food and shelter, and an on-the-job accident could very easily disable you and leave you without security. Whatever your job status is and whatever your duties include, use these tips to help make our safety program a success.

    Work as a Team

    Each person in the workplace, from employees to supervisors and management, must work together to achieve our safety goals. With everyone pitching in ideas and suggestions, we can solve problems and get through tough situations.

    If you see a co-worker being careless or unsafe, it is your job to speak up. Remember that you have the right to work in a place free from hazards.

    Make Safety Suggestions

    If you are a seasoned employee, you can use your years of valuable experience to spot potential safety hazards. Or if you are a new employee, you may be able to spot something right away that a long-time pro may have overlooked.

    You and your co-workers can get your own safety program off the ground by giving your supervisors or safety leaders ideas on how things can be made safer. Any idea, no matter how small it may seem to you, could prevent a serious accident.

    Ask Questions

    If you are unsure about any aspect of YOUR COMPANY NAME HERE’s safety program, ask. It is better to ask a question if you are hesitant than wait until after a serious accident occurs.

    It’s easy to make a safety program successful if everyone does their part. Follow these simple guidelines, and you will be one of the keys to keeping our safety program on solid ground.